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Fireflies.ai AI meeting assistant

Fireflies turns calls into a shared, searchable conversation archive. It suits teams that want automated capture, topic tracking, collaboration, and a broad set of integrations across their meeting history.

Team knowledgeFree planInternalSOC 2, GDPR
Starting price$18/mo
Free planAvailable
RecordingUnlimited
Last automated source checkNov 2, 2026

Buying decision

A meeting archive is useful only if the team can retrieve it

Fireflies is a candidate for teams that want meeting history to become shared working knowledge. Evaluate retrieval with a real question: can a teammate who missed a call find the relevant decision and its context? Search, organization, and access permissions deserve as much attention as the initial notes.

When to consider another approach

For a single sales rep focused on CRM administration, compare Fathom. For work centered on a live transcript, include Otter rather than choosing on archive features alone.

What to check in your evaluation

  • Separate transcription allowance from storage capacity and AI feature allowances.
  • Check who can search, share, and delete meetings across the workspace.
  • Price the seats that need access, not only the people recording calls.

Editorial guidance based on the linked product records and comparisons. This is not a hands-on test report.

01 / Pricing and usage

Fireflies.ai pricing paths.

These rows normalize the ways a buyer can access Fireflies.ai. The vendor page remains the authority for billing cycles, regional prices, promotions, and contract terms.

Fireflies.ai pricing paths and usage limits
Plan pathPriceBillingUsage
Free$0Ongoing free tierFree-plan limits have not been separately verified; consult the official plan details.
Pro and Business$18/moPublished monthly starting pointUnlimited; advanced features and allowances vary by plan
EnterpriseSee vendorPlan or custom quoteAdministration, security, support, and usage terms vary by agreement

Check current Fireflies.ai pricing on the official site →

  • Published recording or usage allowance: Unlimited
  • An ongoing free tier is available, with lower limits than paid plans.
  • Feature access, fair-use rules, and imported-file limits can differ by plan.

02 / Workflow coverage

How Fireflies.ai fits into meetings.

Capture method matters as much as output. A visible meeting bot, native platform feature, browser extension, and local recorder each create a different participant and administration experience.

Capture method

Meeting bot, calendar auto-join, and uploaded recordings

Meeting platforms

Zoom, Google Meet, Microsoft Teams, Webex

Languages

Multilingual transcription; language availability varies by feature

Exports

MP3, MP4, Transcript, Summary, CRM records

Key integrations

HubSpot · Salesforce · Pipedrive · Slack · Zapier

03 / Data handling

Storage, retention, and controls.

Public pricing pages rarely provide a complete data-processing policy. Treat this section as a procurement starting point and verify contract language before sending sensitive or regulated conversations.

Storage policy

Cloud meeting library with team channels, search, and plan-based storage controls.

Retention policy

Retention and deletion controls depend on plan and workspace policy.

Published controls

SOC 2, GDPR. Availability can depend on the selected plan or enterprise agreement.

04 / Capabilities

What stands out in Fireflies.ai.

Fireflies.ai is currently indexed for team knowledge. Its record emphasizes observable product capabilities rather than a universal score.

01

Conversation intelligence

Included in the current Fireflies.ai product record and checked against the official product or pricing source.

02

Topic trackers

Included in the current Fireflies.ai product record and checked against the official product or pricing source.

03

Team channels

Included in the current Fireflies.ai product record and checked against the official product or pricing source.

Compare the shortlist

Fireflies.ai and three alternatives.

These are editorial comparison candidates, not a traffic or commission ranking. Prices are recorded entry points; open each record for billing terms and source dates.

Capture, cost, and workflow fit
ToolPaid entryFree planCapture methodPlatformsBest fit
Fireflies.ai →$18/moAvailable; limits varyMeeting bot, calendar auto-join, and uploaded recordingsZoom, Google Meet, Microsoft Teams, WebexTeam knowledge
Otter.ai →$16.99/moAvailable; limits varyMeeting bot, live mobile or web recording, and file importZoom, Google Meet, Microsoft Teams, In-person audioRecruiting
Fathom →$19/moAvailable; limits varyMeeting bot that joins supported video callsZoom, Google Meet, Microsoft TeamsSales teams
Circleback →$20.83/moNot listedMeeting bot and calendar-connected captureZoom, Google Meet, Microsoft Teams, In-person audioClient services

05 / Field-level evidence

Sources behind this record.

Each source names the fields it supports. Last automated source fetch: Nov 2, 2026; monitor status: no change detected. An automated fetch does not verify that every published price is still accurate. A detected change enters review before it alters a published fact.

Fireflies.ai pricing and plan detailsPricing tiers · Usage limits · Free plan · Recording allowance · Editorial review date not recordedFireflies.ai product documentationCapture method · Platforms · Languages · Exports · Integrations · Data handling · Editorial review date not recordedReview methodologyNormalization, freshness, and corrections

Compare Fireflies.ai

Detailed matchups.

Fathom vs Fireflies.aiFor individual adoption and structured sales follow-up, Fathom has the cleaner path from call to CRM. Fireflies.ai earns the place on a broader rollout when several departments need one searchable archive with topic tracking and collaboration around past calls.Fireflies.ai vs Otter.aiFireflies.ai makes more sense as shared knowledge infrastructure, especially when topic tracking and a broad conversation archive matter. Otter.ai belongs closer to interviews, lectures, and collaborative note taking where the live transcript is the first requirement.Fireflies.ai vs Read AIFireflies.ai is the safer general-purpose choice for teams that want searchable records and broad integrations. Read AI fits better when meeting effectiveness, engagement signals, and coaching feedback are part of the buying decision.Fireflies.ai vs MeetGeekFireflies.ai is a better fit for organizations building a durable, searchable meeting memory. MeetGeek is compelling for smaller teams that value price, language coverage, and automation through tools such as Zapier, Make, or n8n.Fireflies.ai vs GrainFireflies.ai suits organizations building a general archive used across departments. Grain is more purposeful for customer-facing teams that share call moments or want conversation data to travel into an AI stack, and it carries the lower listed paid price.Fireflies.ai vs CirclebackFireflies.ai is easier to adopt as shared meeting memory and includes a free plan at a lower paid price. Circleback is worth the premium for client-service operations where consistent documentation and automated follow-through matter more than topic tracking or internal channels.Fireflies.ai vs Sembly AIFireflies.ai is the more approachable shared library, particularly for teams that want unlimited recording and a free entry point. Sembly AI is more interesting when project work depends on turning several meetings into documents, decisions, and answers rather than simply locating a past call.Fireflies.ai vs NottaFireflies.ai is better for a company building an organized meeting archive with team channels and topic tracking. Notta is more useful for multilingual interviews, field work, and mixed online or in-person recording, especially when bilingual translation and mobile capture matter every week.Fireflies.ai vs FellowFireflies.ai makes more sense when teams need to search past calls and follow themes across departments. Fellow is the better purchase when meetings themselves feel disorganized and managers want agendas, assigned actions, and recurring routines to improve before adding a larger recording archive.Microsoft Copilot for Teams vs Fireflies.aiCopilot for Teams is the coherent choice for a Microsoft 365 organization that wants meeting information governed and reused inside its existing tenant. Fireflies.ai is more flexible for companies with mixed meeting platforms or departments that want topic tracking and a shared conversation archive independent of one office suite.

Alternatives

Other tools for a similar job.

Fathom logo
FathomSales teams · $19/mo
Granola logo
GranolaFounders · $14/mo
Otter.ai logo
Otter.aiRecruiting · $16.99/mo
tl;dv logo
tl;dvRevenue teams · $29/mo
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